23. Daily Usage - Printing Labels

Checkout offers you the ability to print labels using a Dymo label printer and onto Avery labels, using an inkjet or laser-jet printer.

23.1 Printing Labels from the Manager

The first way to print labels is to go into the Manager and select Products. After selecting one or more products from the the product list, select the action button and choose the option to Print Labels for selected Product(s). When the Label Printing window appears, the selected product(s) will be listed, and the number of labels to be printed will default to be its quantity. If any of the products are stockless, they will default to be quantity one. To add additional products to the to be printed list, either double-click on the product in the products list or drag the product into the to be printed list.

You can now change the number of labels to be printed by clicking into quantity field and by keying over it. As your mouse hovers over each product, you will see an X appear in the upper left corner of that product. If you click on the X, the product will be removed from the list. If you would like to remove all of the products, simply select Clear. After the products and quantities to be printed are correct, you can select Print to proceed.

On the Print screen, you can choose one over 80 Avery Standard and A4 label formats, several Dymo labels when you select Preset. Most formats will print the product's Name, Code, Barcode, Brand, and Price as a default.

23.2 Printing Labels from the Stock Room

While viewing a Purchase Order, you can select Labels after clicking Print. The Products that have been received will automatically default onto the to be printed list with a default of the quantity received. In the same manner as printing label from the Manager, you can change the products to be printed and the quantity.

23.3 Creating a Custom Label

You have several options available when customizing labels. When the print window first opens, the Layout tab's fields are displayed. If you select the Labels tab, you can remove or add the check mark next to any of the available fields. A representation of the label is displayed directly below these fields, and will update as you make changes.

If you would like to customize the size of the label sheet, or layout of the labels, you must first select a standard label format (Avery or Dymo) and then select Duplicate. Preset will change to be Unnamed Preset and you will be able to change the label sheet's size, rows and columns of labels that will print, and the margins, gutters and inset of the label sheet. You also have the option to enter the margins, gutters and inset as Inches or Millimeters. When you have completed your changes, you should select Save As, so that you can use this custom layout again. You will be able to enter a name for this new Preset before it is saved.

Note that if a label is too small to print the barcode, an error message will appear at the bottom of this window. If additional fields such as price or brand are also printed, you have the ability to show a label grid to ensure the fields will fit on the label prior to printing them.